Blue Flower

Minutes

                                                         

Three Star VFD Association Minutes

August 13, 2024

Location:

Three Star Volunteer Fire Department

2050 Sadler School Road

Brighton, TN 38011

ATTENDEES:

Vice President, Ed Saylors

Chief, Jim Long

Assistant Chief, Chris Alexander

Sergeant of Arms, Steve Watkins

Auxiliary President, Deborah Barry

Secretary, Kristen Tinsley

Treasurer, Sherrie Otte

Database Manager, Anne Saylors

President, David Nutting (partial meeting)

Meeting called to order at 6:33 pm by Ed Saylors, Vice President

 

REPORTS:

The minutes from the previous meeting held on July 10, 2024 were reviewed. 

  • Motion to approve made by Chris Alexander
  • Seconded by Chief, Jim Long
  • Unanimously approved by Board Members

Sick/Disabled Report
- None to report

Treasurer Report from July 2024 reviewed with the following discussion:

 - Ms. Sherrie noted a mistake in the June report that $3,651.00 was counted in savings and checking based on previous reports.  Ms. Sherrie found the issue during her standard monthly review of accounts.  She also noted that moving forward we should always confirm the previous month’s ending balance and new month’s beginning balance are the same.

- The iPad was replaced due to potential mechanical defect by Apple.  Ms. Sherrie upgraded to an unlimited plan so that the iPad could be added and have a data plan for $30/month.

-Discussion may be required with ATT to make sure we are set up on a Fire Station plan (FirstNet) versus a standard plan.

-All reports that are due by July have been filed to include end of year grant paperwork.

  • Motion made to accept by Chris Alexander
  • Seconded by Deborah Barry
  • Unanimously approved by Board Members

Auxiliary Report was presented by Deborah Barry noting that the Auxiliary didn’t meet due to summer break/no activities.  All on track for chili supper fundraiser in Sept.  The meat has been donated.

OLD BUSINESS:

  • Ice Machine: The ice machine location and options are still under review and final recommendations will be brought to the board when more information is available.
  • A new A/C unit has been installed in the kitchen and is working acceptably.
  • First Due contract was signed. The first meeting was attended with weekly meetings for additional training moving forward. Potential “Go Live” date is 1 Dec, allowing a month before the official date of 1 JAN 2025.
  • Roof Repair: VP Ed Saylors to confirm the trim/finish work is complete. The final invoice should be sent later in the week.
  • Potential New Treasurer Search: Discussion was made to send a letter of interest to individuals that were recommended by community members. Sherrie has compiled an extensive SOP for the treasurer position providing an invaluable source for the individual filling this position moving forward.
  • Propane Tank & Service Change: the board agreed for Ms. Sherrie to contact AmeriGas with the formal termination of service notification (30-day notice required). New service will be provided by Wilder with a new tank (500 gallon).  S@A Steve Watkins will notify Wilder to proceed.

NEW BUSINESS:

  • Sherrie recommended that an audit of the finances and accounts be conducted once a year. This was previously done by the President, Treasurer, and Secretary. It was suggested that the audit be conducted in a similar fashion to IRS audits (random months and entries chosen then backup provided by the treasurer).
  • Chris Alexander reported that a new repair invoice would be coming in soon for a battery issue from E31. New batteries were installed that are not refillable. He noted that moving forward all batteries with water cells should be checked as part of normal maintenance.

 

CHIEF’S REPORT:

The report was provided via email on Aug. 1, 2024 for review.

Highlights from the report were:

  • Monthly Response Rate – 40 of 40 (100 %). Yearly Response Rate – 340 of 343 (99.13%).
  • Average Fire Related Responses (excluding Alarms) – Year-to-Date rate at 5.19 personnel with our monthly rate at 4.00.
  • 1 Mutual Aid request for Vehicle Fire (Charleston)
  • 3 MVCs / 18 EMS
  • 3 Attending EMR Course of Instruction

No further business was presented.

  • Motion to dismiss was made by Chris Alexander
  • Seconded by President, David Nutting
  • Meeting adjourned at 7:30 pm

Respectfully Submitted by,

Kristen Tinsley

Secretary